Collecting vendor prices through calls, emails, or scattered spreadsheets makes comparison difficult and often leads to pricing inconsistencies. Without a structured RFQ process, teams struggle to track responses, compare quotes fairly, and secure the best value.
IntoAEC’s RFQ Management helps you send structured quotation requests to single or multiple vendors, receive pricing updates, and compare responses—all in one place. Convert estimates or approved Indents into RFQs and move smoothly from planning to vendor engagement.
No email chaos. No manual comparison sheets. Just organized vendor quotations and smarter procurement decisions.
Manage quotation requests and vendor responses in one structured system instead of emails or disconnected tools.
Compare multiple vendor quotes side-by-side to make informed, cost-effective decisions.
Move smoothly from Estimate → RFQ → PO with complete visibility and documentation at every stage.
RFQ works seamlessly alongside Indent, Estimate, and Purchase Order modules—ensuring a structured procurement flow from internal approval to vendor pricing to final order confirmation.
Construction projects require competitive pricing, urgent material sourcing, and transparent vendor selection. RFQ Management in IntoAEC supports real-world procurement such as:
Share the same RFQ with multiple suppliers to compare rates and delivery terms before finalizing.
Monitor which vendors have submitted quotations and review pricing updates in real time.
Analyze received quotes and convert the selected RFQ directly into a Purchase Order.
Keep a complete history of RFQs, vendor responses, conversions, and approvals for accountability and reporting.
An RFQ (Request for Quotation) is a formal request sent to vendors to obtain pricing for materials or services before creating a Purchase Order.
Yes. You can send the same RFQ to multiple vendors to compare quotes and choose the best pricing option.
Yes. Estimates (in Draft or Sent status) and approved Indents can be converted directly into RFQs.
You can review submitted quotations and choose the most suitable one before converting it into a Purchase Order.
Yes. Once finalized, an RFQ can be converted into a PO, ensuring a smooth transition from vendor pricing to official ordering.
